How to Print Business Cards in Microsoft Word

by Kristie Lorette

1. Open a blank Microsoft Word document. If using any version of Word prior to 2007, begin by selecting “Tools,” and then look for the option “Letters and Mailings.” Click on this, and then select the option for “Envelopes and Labels.” If using Microsoft Word 2007, look for the tab that is labeled “Mailings,” and click on this.

2. Click on the option for “Labels” (in both versions of Word), and then type in all of the information that you want to appear in your business card. Don’t worry about sizing it or adding graphics just yet: you will do that later. For now, focus on the details that you are adding to the business card–your name, your job title, the company name, a company motto.

3. Adjust the sizing of the business card by selecting the correct option within Word (in the pre-2007 versions of Word). To do this, choose the link for “Options,” and then choose the right size of business card under “Product Number.” Check the product number on the type of business card paper that you purchased. If the product number does not match what is available in Word, review the size

options and choose the one that is closest in size to the paper that you purchased. In the 2007 version of Word, go to “Options,” and then scroll down under “Product Number” to find the choice for “Business Card.” Compare the paper size that you have to the options in the list, and choose the appropriate one.

4. Select the option for “New Document” to insert any graphics or images and to change the font style and sizes. For images, you may use the clip art that is currently available in Word or import your own. In addition, you can access the clip art area within Microsoft Office Online for appropriate graphics.

  • Microsoft Word program
  • Business card paper (usually available at office supply store)
  • The other option for designing business cards in Word is to use the Office Assistant to locate a template that you like. Open the “Help” option, and then type in what it is that you are looking for: “Business Cards.” After clicking “Search,” you will be able to review the available templates and just adjust them as you like. This is certainly the easier approach, although you will be limited to the styles that you can select.

Category: Business card

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